Forms and Petitions
Guide to Filing Theses and Dissertations
Appendix C. Sample Reprint Permission Letters
The following pages contain sample reprint permission letters for master's theses and doctoral dissertations. Use these samples to create your own permission letters for material that exceeds fair use and, therefore, requires permission of the copyright owner.
Instructions for Permission Letters
- The request should be sent, together with a self-addressed, stamped, return envelope, to the individual copyright holder (when applicable) or permissions department of the publisher in question. Be sure to include your return address, telephone and fax numbers, and date at the top of the letter.
- Spare no effort in confirming the exact name and address of the addressee. Call the person or publishing house to confirm the copyright ownership.
- State clearly the name University of California, Santa Barbara and your thesis or dissertation title.
- Describe precisely the proposed use of the copyrighted material. If necessary or appropriate, attach a copy of the quotations, diagrams, pictures, and other materials. If the proposed use is extensive, such as the general use of an archival or manuscript collection, describe it in broad and sweeping terms. Your objectives are to eliminate any ambiguities and to be sure the permission encompasses the full scope of your needs.
- For More Information About Permissions. Various organizations grant permissions for certain works. For example, the Copyright Clearance Center offers a "Republication Licensing Service" that may prove helpful: www.copyright.com .
Sample Permission Letter for a Dissertation, Copyrighted Material Owned by an Individual
[letterhead stationery or return address] [Date] [Name and address of addressee] Dear _______: [Optional beginning sentence: This letter will confirm our recent communication.] I am completing a doctoral dissertation at the University of California, Santa Barbara (UCSB) entitled "__________." I would like your permission to reprint in my dissertation excerpts from the following: [Insert full citation and description of the original work.] The excerpts to be reproduced are: [insert detailed explanation or attach copy].The requested permission extends to any future revisions and editions of my dissertation, including non-exclusive world rights in all languages, to the public circulation of my dissertation by the UCSB Library, and to the prospective publication of my dissertation by ProQuest/UMI. These rights will in no way restrict republication of the material in any other form by you or by others authorized by you. Your signing of this letter will also confirm that you own [or your company owns] the copyright to the above-described material. If these arrangements meet with your approval, please sign this letter where indicated below and return it to me in the enclosed return envelope. Thank you very much. Sincerely, [Your name and signature] PERMISSION GRANTED FOR THE __________________________ Date: ____________________ |
Sample Permission Letter for a Dissertation, Copyrighted Material Owned by a Company (e.g., a Publishing House)
[letterhead stationery or return address] [Date] [Name and address of addressee] Dear _______: [Optional beginning sentence: This letter will confirm our recent communication.] I am completing a doctoral dissertation at the University of California, Santa Barbara (UCSB) entitled "__________." I would like your permission to reprint in my dissertation excerpts from the following: [Insert full citation and description of the original work.] The excerpts to be reproduced are: [insert detailed explanation or attach copy].The requested permission extends to any future revisions and editions of my dissertation, including non-exclusive world rights in all languages, to the public circulation of my dissertation by the UCSB Library, and to the prospective publication of my dissertation by ProQuest/UMI. These rights will in no way restrict republication of the material in any other form by you or by others authorized by you. Your signing of this letter will also confirm that you own [or your company owns] the copyright to the above-described material. If these arrangements meet with your approval, please sign this letter where indicated below and return it to me in the enclosed return envelope. Thank you very much. Sincerely, [Your name and signature] PERMISSION GRANTED FOR THE [Type name of company] By: ________________________________ Title: ______________________________ Date: ________________ |
Sample Permission Letter for a Thesis, Copyrighted Material Owned by an Individual
[letterhead stationery or return address] [Date] [Name and address of addressee] Dear _______: [Optional beginning sentence: This letter will confirm our recent communication.] I am completing a master's thesis at the University of California, Santa Barbara (UCSB) entitled "__________." I would like your permission to reprint in my thesis excerpts from the following: [Insert full citation and description of the original work.] The excerpts to be reproduced are: [insert detailed explanation or attach copy].The requested permission extends to the public circulation of my thesis by the UCSB Library. These rights will in no way restrict republication of the material in any other form by you or by others authorized by you. Your signing of this letter will also confirm that you own [or your company owns] the copyright to the above-described material. If these arrangements meet with your approval, please sign this letter where indicated below and return it to me in the enclosed return envelope. Thank you very much. Sincerely, [Your name and signature] PERMISSION GRANTED FOR THE __________________________ Date: ____________________ |
Sample Permission Letter for a Thesis, Copyrighted Material Owned by a Company (e.g., a Publishing House)
[letterhead stationery or return address] [Date] [Name and address of addressee] Dear _______: [Optional beginning sentence: This letter will confirm our recent communication.] I am completing a master's thesis at the University of California, Santa Barbara (UCSB) entitled "__________." I would like your permission to reprint in my thesis excerpts from the following: [Insert full citation and description of the original work.] The excerpts to be reproduced are: [insert detailed explanation or attach copy].The requested permission extends to the public circulation of my thesis by the UCSB Library. These rights will in no way restrict republication of the material in any other form by you or by others authorized by you. Your signing of this letter will also confirm that you own [or your company owns] the copyright to the above-described material. If these arrangements meet with your approval, please sign this letter where indicated below and return it to me in the enclosed return envelope. Thank you very much. Sincerely, [Your name and signature] PERMISSION GRANTED FOR THE [Type name of company] By: ________________________________ Title: ______________________________ Date: ________________ |